Focus Drift
Know where work really goes.
Your planner shows a perfect day. Your day shows something else. Focus Drift captures what actually happened — interrupts, capacity gaps, carry-overs — and makes that context available to your AI assistant.
Most apps track what you planned.
Focus Drift tracks what actually happened.
Every team has unplanned work. The difference is knowing where it comes from. Focus Drift makes it visible, analyzes the patterns with AI, and gives you a clear path to improve how your team works.
Notifications everywhere.
Focus nowhere.
Slack pings. Emails arrive. Someone walks over. A meeting overruns. Each one demands a slice of your attention — and none of them are connected to the work you actually planned to do.
Focus Drift becomes your single source of truth for daily capacity — the one place where everything competing for your attention is captured, logged, and understood. Not just what interrupted you, but how much it cost.
Plan your day
Add tasks with time estimates. Yesterday's carry-overs appear automatically. Your capacity bar shows how much real focus time you have — after meetings are already accounted for.
Import calendar events so meetings count against capacity from the start.
Log what wasn't
in the plan
A deployment breaks. A colleague needs help. Your manager adds a last-minute task. Tap once to capture it — source, type, time spent. No friction, no lost context.
Over time, you'll see exactly which people, teams, and situations generate the most unplanned work.
Reflect on what
actually happened
Your Focus Score breaks the day into completion, focus, and priority. Spot estimation patterns, see highlights at a glance, and build a real picture of how your days work.
A two-minute habit that compounds into genuine self-awareness.
Your day, analyzed
by AI
Every day generates a full report — The Split, key metrics, priority breakdown, and task-level detail. But the real power is the AI-powered analysis that reads your data and tells you what it means.
Not generic productivity advice. Specific insights based on what happened today — written in plain language, ready to act on.
Insights that drive
real change
AI-powered pattern analysis that surfaces what matters — and tells you exactly what to do about it.
This isn't a dashboard you check and forget.
It's a system that changes how you work — one day at a time.
Make invisible work visible.
Interrupt culture can't be fixed until you know where interrupts come from. Focus Drift gives teams the data to have that conversation.
Your AI assistant should know your workday.
Focus Drift connects directly to Claude via MCP. One step. Your AI gets real-time access to your tasks, capacity, interrupts, carry-overs, and weekly overview.
When your AI knows your workday,
it can actually help.
Focus Drift is the productivity app built for the AI-native era — capturing real work, real interrupts, and real capacity, and putting that context in front of the AI assistant you already use.
Free to start · AI integration · Cancel anytime
Privacy Policy
Last Updated: March 25, 2026
Privacy-First Approach: Focus Drift is designed with privacy at its core. We do not sell your personal data. Your productivity data stays on your device and, if you choose to enable account sync, is stored securely in your personal Focus Drift account.
1. Introduction
This Privacy Policy explains how Focus Drift ("we," "us," or "our") handles information when you use our mobile application ("App"). We are committed to protecting your privacy and being transparent about our data practices.
By using Focus Drift, you agree to the collection and use of information in accordance with this Privacy Policy.
2. Information We Collect
2.1 Information We DO NOT Collect
Zero Server-Side Data Collection:
- We do NOT collect your task data
- We do NOT collect your time tracking information
- We do NOT collect your reflections or notes
- We do NOT collect your productivity statistics
- We do NOT collect your personal information (name, email, phone)
- We do NOT collect your audio recordings, photos, or file attachments
- We do NOT send your location data to any server
- We do NOT use analytics trackers
- We do NOT sell or share your data with third parties
2.2 Information Stored Locally on Your Device
The following data is stored locally on your device using Apple's SwiftData framework:
- Tasks and Time Entries: Your planned tasks, unplanned work logs, actual time spent, and time drift calculations
- Daily Reflections: Your end-of-day reflection responses including energy levels and daily feelings
- Audio Recordings: Voice memos you attach to tasks, stored as audio files on your device. Automatic transcription is performed entirely on-device using Apple's Speech framework — no audio is sent to any server
- Photos and File Attachments: Images captured with your camera, photos selected from your library, and documents you attach to tasks. All files are stored locally in the app's sandboxed storage
- Location Data: When you optionally tag a task with a location, the location name and coordinates are stored locally with that task. Location is never collected in the background — it is only accessed when you explicitly tap "Use Current Location" or search for a location
- Calendar Data: If you grant calendar access, Focus Drift reads your calendar events using Apple's EventKit framework with read-only permission. We never add, modify, or delete events in your calendar. Calendar event titles and times are stored locally to display alongside your tasks
- User Settings: Your preferences for work hours, workdays, notification settings, and app theme
- Analytics Data: Calculated statistics about your work patterns (stored locally only)
2.3 Device Permissions
Focus Drift may request the following device permissions. Each is optional and only used when you initiate the relevant feature:
- Microphone: Required to record voice memos attached to tasks. Only active while you are recording — never accessed in the background
- Camera: Required to take photos for task attachments. Only active when you choose "Take Photo"
- Photo Library: Required to select existing photos as task attachments
- Location Services: Required when you tap "Use Current Location" to tag a task with your location. Used only on demand — never tracked in the background
- Calendar (Read-Only): Required to import your calendar events and display them alongside your tasks. Focus Drift never writes to your calendar
- Notifications: Required to send task reminders and reflection prompts at times you configure
- Speech Recognition: Used on-device to transcribe your audio recordings into text. All processing happens locally via Apple's Speech framework
- Siri & Shortcuts: Enables hands-free task creation and interrupt logging via Siri voice commands
You can revoke any permission at any time in iOS Settings. Revoking a permission disables the associated feature but does not delete data already created.
2.4 Account Sync (Optional)
If you create a Focus Drift account and enable sync:
- Your task data, reflections, and settings are synced to your personal Focus Drift account hosted on Supabase (our cloud database provider)
- All data is encrypted during transmission using TLS
- Data is protected by Row Level Security — only you can access your own data
- Audio recordings, photos, and file attachments remain stored locally on your device and are not synced to the cloud
- Account sync is controlled by you and can be disabled at any time by signing out
You can use Focus Drift in local-only mode without creating an account. All features work fully offline.
2.5 On-Device AI Processing
Focus Drift uses Apple's on-device AI capabilities (when available on your device) to generate productivity insights, daily summaries, and personalised reflection prompts. All AI processing happens entirely on your device:
- No task data, reflection responses, or personal information is sent to any server for AI processing
- AI-generated insights are derived from your locally stored data and are themselves stored locally
- If your device does not support on-device AI, the app uses rule-based logic instead — still entirely on-device
2.5.1 Ask Focus Drift (Conversational AI)
The "Ask Focus Drift" feature allows you to ask natural-language questions about your productivity data via an on-device AI chat assistant. Important privacy details:
- Entirely on-device: All conversation processing uses Apple Intelligence running locally on your device. No questions or answers are sent to any external server
- Private task redaction: Tasks and interrupts you have marked as "private" are automatically redacted before being included in the AI context. The AI sees "[Private task]" or "[Private item]" instead of the actual title
- No conversation storage: Chat conversations are held in memory during your session only and are not persisted to disk or synced to the cloud. Closing the chat clears the conversation
- User control: You can disable this feature entirely in Settings under "Ask Focus Drift." When disabled, the sparkle icon is hidden and no data is prepared for AI context
- Data scope: The AI assistant can only access your locally stored tasks, interrupts, day summaries, and settings — the same data visible to you in the app
2.6 Apple Subscription Information
When you purchase a subscription:
- Apple processes the payment through your Apple ID
- We receive a transaction identifier and subscription status from Apple
- We do NOT receive your payment details (credit card, billing address, etc.)
- Apple's purchase system is subject to Apple's Terms and Conditions
3. How We Use Information
3.1 On-Device Processing Only
All data processing happens locally on your device:
- Focus Score and Drift Calculations: Computed on your device from your task and interrupt data
- Interruption Analysis: Source and type patterns analyzed locally to surface insights about where your time goes
- Analytics and Insights: Daily and weekly reports generated entirely on your device
- Estimation Accuracy: Calculated locally based on your planning vs. actual time
- Audio Transcription: Speech-to-text conversion performed on-device using Apple's Speech framework
- AI Insights: Smart summaries and recommendations generated on-device using Apple Intelligence (when available)
- Ask Focus Drift: Conversational AI responses generated entirely on-device — private tasks are redacted from context
- Location Search: Location suggestions use Apple's MapKit framework — search queries go to Apple's servers under Apple's Privacy Policy, not ours
3.2 Subscription Management
We use Apple's StoreKit framework to:
- Verify your subscription status
- Unlock Pro features for active subscribers
- Restore purchases on new devices
- Handle free trial periods
This processing happens locally on your device and does not involve our servers.
4. Data Storage and Security
4.1 Local Storage
Your data is stored on your device using:
- SwiftData: Apple's modern data persistence framework for tasks, reflections, settings, and metadata
- File Storage: Audio recordings, photos, and file attachments are stored in the app's sandboxed documents directory
- Encryption: Your device's native encryption (when you have a passcode/Face ID enabled) protects all app data including media files
- Sandboxing: iOS app sandboxing prevents other apps from accessing your Focus Drift data, recordings, photos, or attachments
4.2 Cloud Storage (If Account Sync Enabled)
If you enable account sync:
- Task data, reflections, and settings are encrypted during transmission using TLS
- Data is stored on Supabase (hosted on AWS infrastructure) with Row Level Security
- Data is accessible only to you via your authenticated account
- You can delete your account and all associated cloud data at any time
4.3 Cloud Infrastructure
When account sync is enabled, your data is processed by:
- Supabase: Our cloud database provider, which stores your synced task data, reflections, and settings
- Data is protected by Row Level Security — database queries are scoped to your user ID only
- The app works fully offline — server downtime does not affect your locally stored data
5. Data Sharing and Disclosure
5.1 We Do Not Share Your Data
Zero Data Sharing: Because we don't collect your productivity data, we have nothing to share. We do NOT:
- Sell your data to advertisers
- Share data with analytics companies
- Provide data to third-party services
- Use your data for marketing purposes
5.2 Third-Party Services
The third parties involved are:
- Apple App Store: Processes subscription payments
- Apple StoreKit: Manages subscription verification
- Supabase: Hosts your synced account data (if you enable account sync). Subject to Supabase's Privacy Policy
Apple services are subject to Apple's Privacy Policy.
5.3 Legal Requirements
We may be required to disclose data in response to valid legal requests. The data available is limited to:
- Subscription transaction information (managed by Apple)
- App Store download information (managed by Apple)
- Synced account data on Supabase (if you have enabled account sync)
6. Your Data Rights
6.1 Complete Control
You have complete control over your data:
| Right | How to Exercise |
|---|---|
| Access Your Data | All data is accessible directly in the app |
| Export Your Data | Use the Export feature (Pro) to generate reports |
| Delete Your Data | Delete the app from your device or use in-app data deletion |
| Modify Your Data | Edit or delete any entry directly in the app |
| Control Sync | Enable/disable account sync by signing in or out |
6.2 Data Deletion
To completely delete your data:
- Delete the Focus Drift app from your device (removes all local data)
- If account sync was enabled, sign in and use the "Delete Account" option in Settings to remove all cloud data
Deleting your account permanently removes all synced data from our servers.
6.3 Subscription Management
To manage or cancel your subscription:
- Open Settings on your iOS device
- Tap your name at the top
- Tap "Subscriptions"
- Select Focus Drift
- Choose "Cancel Subscription" or modify your plan
7. Children's Privacy
Focus Drift is not directed to children under the age of 13 (or the minimum age in your jurisdiction). We do not knowingly collect personal information from children. If you are under 13, please do not use this app or provide any information.
If we learn that we have inadvertently collected information from a child under 13, we will delete that information immediately. Because we don't collect server-side data, this is unlikely to occur.
8. International Data Transfers
Your local data stays on your device. If you enable account sync:
- Synced data is stored on Supabase infrastructure (AWS regions)
- Data may be transferred to and stored in a country other than your own
- Supabase complies with applicable data protection regulations
For users in the European Economic Area (EEA) or United Kingdom (UK), data transfers are covered by Supabase's standard contractual clauses and GDPR compliance.
9. GDPR Compliance (European Users)
If you are located in the European Economic Area (EEA), United Kingdom, or Switzerland, you have certain data protection rights under the General Data Protection Regulation (GDPR).
9.1 Legal Basis for Processing
Our legal basis for processing the minimal data we handle:
- Subscription Processing: Contractual necessity (to provide Pro features)
- App Functionality: Legitimate interest (to provide the core app experience)
- Account Sync: Your explicit consent (by creating an account and enabling sync)
9.2 Your GDPR Rights
- Right to Access: View all your data in the app
- Right to Rectification: Edit any data in the app
- Right to Erasure: Delete the app (removes local data) and delete your account (removes cloud data)
- Right to Data Portability: Export your data (Pro feature)
- Right to Object: Disable features or delete the app
- Right to Withdraw Consent: Disable account sync or delete your account anytime
9.3 Data Protection Officer
For GDPR-related inquiries, contact us at: support@focusdrift.app
10. California Privacy Rights (CCPA)
If you are a California resident, you have specific rights under the California Consumer Privacy Act (CCPA).
10.1 Information We Collect
As stated throughout this policy, we do not collect personal information on our servers. The only "collection" is what you store locally on your device.
10.2 Do Not Sell My Personal Information
We do not sell your personal information. We never have and never will. There is no "opt-out of sale" because there is no sale.
10.3 Your CCPA Rights
- Right to Know: What personal information we collect (none on our servers)
- Right to Delete: Request deletion (delete the app)
- Right to Opt-Out: Opt-out of sales (not applicable—we don't sell data)
- Right to Non-Discrimination: We don't discriminate based on privacy choices
11. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or for legal, operational, or regulatory reasons.
11.1 Notification of Changes
When we make changes:
- We will update the "Last Updated" date at the top of this policy
- For material changes, we will provide in-app notification
- The updated policy will be available at https://focusdrift.app
11.2 Continued Use
Your continued use of Focus Drift after any changes to this Privacy Policy constitutes your acceptance of the updated policy.
12. Third-Party Services and Links
Focus Drift does not integrate with third-party analytics platforms or advertising networks. The only external services involved are provided by Apple:
- Apple MapKit: When you search for a location to tag a task, search queries are sent to Apple's mapping service. This is subject to Apple's Privacy Policy
- Apple Speech Framework: Audio transcription is processed entirely on-device. No audio data is sent to external servers
- Apple Intelligence: On-device AI processing for insights. No data leaves your device
- Apple EventKit: Read-only calendar access processed locally on your device
- Apple StoreKit: Subscription payment processing through the App Store
- Apple SiriKit: Voice commands processed by Siri on your device under Apple's privacy practices
Our app may contain links to external websites (e.g., our Terms of Use, this Privacy Policy, our Help Guide). We are not responsible for the privacy practices of those websites. Please review their privacy policies independently.
13. Data Retention
You control how long your data is retained:
- Local data persists as long as you keep the app installed
- Deleting the app removes all local data
- If account sync is enabled, cloud data persists until you delete your account
- Deleting your account permanently removes all synced data from our servers
14. Security Measures
While we don't operate servers storing your data, we implement security best practices:
14.1 App Security
- App code is compiled and distributed through the secure Apple App Store
- Regular security updates and bug fixes
- No third-party SDK dependencies that could compromise privacy
14.2 Device Security
Your data security depends on your device security:
- Use a strong passcode or biometric authentication (Face ID/Touch ID)
- Enable device encryption (automatic on modern iOS devices with a passcode)
- Keep iOS updated to the latest version
- Enable two-factor authentication for your Apple ID
14.3 Account Sync Security
If using account sync, Supabase provides:
- TLS encryption for data in transit
- Row Level Security ensuring only you can access your data
- Authentication via Sign in with Apple or email/password
15. Contact Us
If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:
- Email: support@focusdrift.app
- Website: https://focusdrift.app
We will respond to your inquiry within 30 days.
16. Summary
In Plain English:
- ✅ Your data stays on YOUR device (or YOUR Focus Drift account if you enable sync)
- ✅ Audio recordings, photos, and attachments stay on your device — they are not synced to the cloud
- ✅ Location is only accessed when you ask for it — never in the background
- ✅ AI insights, Ask Focus Drift chat, and audio transcription are processed entirely on-device
- ✅ Calendar access is read-only — we never modify your calendar
- ✅ We don't track, collect, or sell anything
- ✅ No analytics, no ads, no third-party trackers
- ✅ You have complete control and ownership of your data
- ✅ Privacy by design — it's how the app is built
We believe productivity tools should empower you, not surveil you.
By using Focus Drift, you acknowledge that you have read and understood this Privacy Policy.
Terms of Use
Last Updated: March 24, 2026
Welcome to Focus Drift. These Terms of Use ("Terms") govern your use of the Focus Drift mobile application ("App") and related services. By downloading, installing, or using the App, you agree to be bound by these Terms.
1. Acceptance of Terms
By accessing or using Focus Drift, you acknowledge that you have read, understood, and agree to be bound by these Terms and our Privacy Policy. If you do not agree to these Terms, please do not use the App.
2. Description of Service
Focus Drift is a productivity tracking application that helps users plan their day, log unplanned work and interruptions, reflect on their productivity, and analyze work patterns. The App includes a 7-day free trial with full feature access. After the trial, a paid subscription is required to continue using the App.
Features Include:
- Daily task planning and time tracking
- Unplanned work and interruption logging with source and type tagging
- Multi-day task management for projects spanning multiple days
- End-of-day reflection with energy, mood, and time estimate feedback
- Audio voice memos with on-device transcription
- Photo, camera, and file attachments on tasks
- Location tagging for tasks
- Calendar integration (read-only) to view events alongside tasks
- Daily and weekly productivity reports with shareable exports
- Custom date range reports
- Focus Score, interruption analysis, and drift calculations
- On-device AI-powered insights and recommendations (where device supports it)
- MCP integration — connect AI assistants (such as Claude) to read your tasks, capacity, and interrupts, and add tasks via AI conversation (Standard and Pro plans)
- Siri Shortcuts for hands-free task and interrupt logging
- Task reminders and notifications
- Deadline tracking
- Task search across your full history
3. Subscription Terms
3.1 Free Trial
Focus Drift offers a 7-day free trial for new users. The trial provides full access to all features with no restrictions. You will not be charged during the trial period. If you do not cancel before the trial ends, you will automatically be charged for a paid subscription. After the trial expires, a paid subscription is required to continue using the App.
3.2 Paid Subscription
After the free trial, a single paid subscription unlocks the full Focus Drift experience including all features: AI integration (MCP/Claude), calendar sync, unlimited history, advanced analytics, reporting, and team visibility features. Subscription options:
- Monthly: Billed each month
- Annual: Billed once per year (typically at a savings compared to monthly)
3.3 Payment
Payment will be charged to your Apple ID account at the confirmation of purchase. All subscriptions are processed through the Apple App Store and are subject to Apple's Terms and Conditions.
3.4 Auto-Renewal
Important: Subscriptions automatically renew unless auto-renew is turned off at least 24 hours before the end of the current period. Your account will be charged for renewal within 24 hours prior to the end of the current period.
3.5 Managing Your Subscription
You can manage and cancel your subscription at any time by going to your App Store account settings. Subscriptions may be managed by the user and auto-renewal may be turned off by going to:
- Open the Settings app on your iOS device
- Tap your name at the top
- Tap "Subscriptions"
- Select Focus Drift
- Choose "Cancel Subscription"
3.6 Cancellation Policy
You may cancel your subscription at any time. Cancellation will take effect at the end of your current billing period. No refunds will be provided for partial subscription periods, except as required by law.
3.7 Price Changes
We reserve the right to change subscription pricing at any time. Price changes will apply to new subscriptions or renewals after the effective date of the change. We will provide reasonable notice of any price changes.
4. User Accounts and Data
4.1 Account Responsibility
You are responsible for maintaining the confidentiality of your account and for all activities that occur under your account. The App uses your Apple ID for authentication and subscription management.
4.2 Data Storage
All user data — including tasks, reflections, audio recordings, photos, file attachments, and location tags — is stored locally on your device. If you enable account sync, tasks, reflections, and settings are also stored in your personal Focus Drift account (hosted on Supabase). Audio recordings, photos, and file attachments are never synced to the cloud. We do not store your productivity data on our servers unless you explicitly enable account sync.
4.3 Data Accuracy
While we strive to provide accurate analytics and insights, Focus Drift is a tool for estimation and reflection. The insights provided should be used as guidance and not as definitive measurements.
5. Device Permissions
Certain features of Focus Drift require access to device capabilities. These permissions are requested through standard iOS prompts and are always optional:
- Microphone: For recording voice memos attached to tasks. Audio is stored locally and never transmitted to our servers
- Camera: For capturing photos to attach to tasks
- Photo Library: For selecting existing photos as task attachments
- Location Services: For tagging tasks with a location. Only accessed on demand when you explicitly request it — never in the background
- Calendar (Read-Only): For importing and displaying your calendar events alongside your tasks. Focus Drift never creates, modifies, or deletes calendar events
- Notifications: For sending task reminders and reflection prompts
- Speech Recognition: For on-device transcription of your audio recordings
- Siri & Shortcuts: For hands-free task and interrupt logging via voice commands
You can grant or revoke any permission at any time through your device's Settings app. Revoking a permission will disable the associated feature but will not delete data already created using that feature.
6. Acceptable Use
You agree to use Focus Drift only for lawful purposes and in accordance with these Terms. You agree NOT to:
- Violate any applicable laws or regulations
- Reverse engineer, decompile, or disassemble the App
- Attempt to gain unauthorized access to any portion of the App
- Use the App to transmit any harmful code or malware
- Interfere with or disrupt the integrity or performance of the App
- Attempt to circumvent any subscription or payment mechanisms
- Use the App for any commercial purpose without our written consent
7. Intellectual Property Rights
7.1 Ownership
Focus Drift and its original content, features, and functionality are owned by Focus Drift and are protected by international copyright, trademark, patent, trade secret, and other intellectual property laws.
7.2 License
Subject to your compliance with these Terms, we grant you a limited, non-exclusive, non-transferable, revocable license to use the App for your personal, non-commercial use.
7.3 Your Content
You retain all rights to the data you create and input into Focus Drift, including tasks, time entries, reflections, audio recordings, photos, file attachments, and any other content. We do not claim ownership of your personal data or media files.
7.4 User Content Responsibility
You are solely responsible for the content you create, record, photograph, or attach within the App. You agree that any audio recordings, photos, and file attachments you add to the App are content you have the right to use and store. Focus Drift stores this content locally on your device (and in your Focus Drift account if you enable account sync) and does not review, moderate, or access your content.
8. Privacy and Data Protection
Your privacy is important to us. Please review our Privacy Policy to understand how we collect, use, and protect your information. By using Focus Drift, you agree to our data practices as described in our Privacy Policy.
9. Disclaimers and Limitation of Liability
9.1 "As Is" Service
Disclaimer: Focus Drift is provided "as is" and "as available" without warranties of any kind, either express or implied, including but not limited to warranties of merchantability, fitness for a particular purpose, or non-infringement.
9.2 No Guarantee of Results
We do not guarantee that using Focus Drift will improve your productivity, time management, or work outcomes. Results vary based on individual usage and circumstances.
9.3 Limitation of Liability
To the maximum extent permitted by law, Focus Drift shall not be liable for any indirect, incidental, special, consequential, or punitive damages, or any loss of profits or revenues, whether incurred directly or indirectly, or any loss of data, use, goodwill, or other intangible losses resulting from:
- Your use or inability to use the App
- Any unauthorized access to or use of our servers and/or any personal information stored therein
- Any interruption or cessation of transmission to or from the App
- Any bugs, viruses, or similar code that may be transmitted to or through the App
- Any errors or omissions in any content or for any loss or damage incurred as a result of the use of any content posted, emailed, transmitted, or otherwise made available through the App
9.4 Maximum Liability
In no event shall our total liability to you for all damages exceed the amount you paid to us in the twelve (12) months prior to the event giving rise to the liability, or one hundred dollars ($100), whichever is greater.
10. Indemnification
You agree to defend, indemnify, and hold harmless Focus Drift, its officers, directors, employees, and agents from and against any claims, liabilities, damages, losses, and expenses, including without limitation reasonable legal and accounting fees, arising out of or in any way connected with your access to or use of the App, or your violation of these Terms.
11. Changes to the App and Terms
11.1 Service Changes
We reserve the right to modify, suspend, or discontinue the App (or any part thereof) at any time, with or without notice. We will not be liable to you or any third party for any modification, suspension, or discontinuance of the App.
11.2 Terms Updates
We may revise these Terms from time to time. The most current version will always be posted in the App and on our website. If a revision is material, we will provide at least 30 days' notice prior to any new terms taking effect. Your continued use of the App after such changes constitutes your acceptance of the new Terms.
12. Termination
12.1 Termination by You
You may stop using the App at any time by deleting it from your device. You may cancel your subscription through your App Store account settings.
12.2 Termination by Us
We may terminate or suspend your access to the App immediately, without prior notice or liability, for any reason, including without limitation if you breach these Terms.
12.3 Effect of Termination
Upon termination, your right to use the App will immediately cease. If you have a paid subscription, termination will not entitle you to a refund of any subscription fees, except as required by law.
13. Geographic Restrictions
Focus Drift is available worldwide through the Apple App Store. We make no representation that the App is appropriate or available for use in all locations. Those who access the App from locations where its use is illegal or restricted do so at their own risk and are responsible for compliance with local laws.
14. Dispute Resolution
14.1 Informal Resolution
If you have any dispute with us, you agree to first contact us at support@focusdrift.app and attempt to resolve the dispute with us informally.
14.2 Governing Law
These Terms shall be governed by and construed in accordance with the laws of [Your Country/State], without regard to its conflict of law provisions.
14.3 Arbitration
Any dispute arising from these Terms or your use of the App shall be resolved through binding arbitration in accordance with the rules of [Arbitration Organization], except that either party may seek injunctive or other equitable relief in any court of competent jurisdiction.
15. Apple-Specific Terms
Because Focus Drift is available through the Apple App Store, the following additional terms apply:
15.1 Acknowledgment
You acknowledge that these Terms are between you and Focus Drift only, not with Apple Inc. ("Apple"), and Apple is not responsible for the App or the content thereof.
15.2 Scope of License
The license granted to you is limited to a non-transferable license to use the App on any Apple-branded device that you own or control and as permitted by the Usage Rules set forth in the Apple App Store Terms of Service.
15.3 Maintenance and Support
Focus Drift is responsible for providing maintenance and support services for the App as required under applicable law. Apple has no obligation whatsoever to furnish any maintenance or support services.
15.4 Warranty
Apple is not responsible for any claims relating to the App, including product liability claims, claims that the App fails to conform to any legal or regulatory requirement, and claims arising under consumer protection or similar legislation.
15.5 Intellectual Property
Apple is not responsible for the investigation, defense, settlement, or discharge of any third-party claim that the App infringes that third party's intellectual property rights.
15.6 Third-Party Beneficiary
You acknowledge and agree that Apple and its subsidiaries are third-party beneficiaries of these Terms, and Apple has the right to enforce these Terms against you as a third-party beneficiary.
16. General Provisions
16.1 Entire Agreement
These Terms, together with our Privacy Policy, constitute the entire agreement between you and Focus Drift regarding your use of the App.
16.2 Severability
If any provision of these Terms is found to be unenforceable or invalid, that provision will be limited or eliminated to the minimum extent necessary so that these Terms will otherwise remain in full force and effect.
16.3 Waiver
Our failure to enforce any right or provision of these Terms will not be deemed a waiver of such right or provision.
16.4 Assignment
You may not assign or transfer these Terms, by operation of law or otherwise, without our prior written consent. We may assign these Terms at any time without notice.
16.5 Language
These Terms are written in English. Any translated versions are provided for convenience only. In case of conflict, the English version shall prevail.
17. Contact Information
If you have any questions about these Terms, please contact us:
- Email: support@focusdrift.app
- Website: https://focusdrift.app
By using Focus Drift, you acknowledge that you have read and understood these Terms of Use and agree to be bound by them.
Focus Drift helps you track ALL your work — whether it's planned or not. Plan your morning, log interruptions as they happen, reflect at the end of the day, and understand your real productivity patterns over time.
This guide walks you through every feature so you can get the most out of Focus Drift.
1. Adding a Task
You can add tasks from the Plan tab or from the Calendar view. There are two ways to add a task: a quick flow for speed, and a detailed flow when you need to capture more information.
Quick Add
- Tap the text field at the top of the Plan tab. On workdays it reads "What needs to happen today?" and on personal days it reads "What do you want to do?"
- Type your task name and press Enter or tap the checkmark button.
- A duration slider appears. Drag it to set your time estimate (5 minutes to 8 hours, in 5-minute increments). The default is 60 minutes.
- Choose Importance (Low, Medium, or High) and Urgency (Low, Medium, or High).
- Tap Add Task to save it immediately with these basic details.
That's it — your task is on today's list.
Detailed Add (More Info)
If you need to capture more than just a title, duration, and priority, tap More Info instead of Add Task at step 5. This opens the full Task Detail Sheet where you can set everything about the task.
Task Detail Sheet — All Available Options
When you open a task's detail sheet (either via More Info during creation, or by tapping any existing task), you have access to these sections:
Task Info
- Title — Edit the task name. A voice input button is available for hands-free entry.
- Date — Change which day this task belongs to.
- Multi-day toggle — Switch between "Single-day Task" (completes in one day) and "Multi-day Task" (continues across multiple days). More on this in the Multi-Day Tasks section.
Duration
- Estimated time — A slider from 5 to 480 minutes in 5-minute steps. Shows the time in a readable format (e.g., "1h 30m").
Priority
- Importance — How significant is this task? Low, Medium, or High.
- Urgency — How time-sensitive is it? Low, Medium, or High.
Focus Drift uses both dimensions together to sort and prioritize your task list. A task can be high importance but low urgency (important but not time-sensitive), or low importance but high urgency (not critical but needs doing now).
Schedule
- Start Time — Set a specific time to begin this task. Useful if you have a fixed meeting or time block.
- Reminder — Only available when a start time is set. Choose when to be reminded:
- At start time, 5 min, 10 min, 15 min, or 30 min before
- 1, 2, or 3 hours before
- 1 day, 2 days, or 1 week before
- A compact picker shows the 6 most common options, with a "More options" button for the full list.
- A preview shows the exact notification time (e.g., "Will remind at 9:45 AM").
Due Date
- Set a deadline for the task. Quick presets let you pick Today, Tomorrow, This Friday, or Next Monday with one tap, or choose any date from the calendar picker.
- Due dates are color-coded throughout the app: red if overdue, orange if due today, yellow if due within 3 days, and teal if due later.
Subtasks
- Break a task into smaller steps. Tap the "Add item..." field, type a subtask, and tap the plus button.
- Each subtask has a checkbox you can tap to mark it done (with strikethrough styling).
- Subtasks can be reordered by dragging and deleted individually.
Notes
- A text field for any additional context, details, or instructions. Supports voice input.
Audio Recordings
- Tap Record Audio to capture a voice memo attached to the task.
- A timer shows recording duration. Tap stop when done.
- After recording, automatic transcription runs and you can toggle "Show transcription" to read the text.
- Each recording can be renamed, played back with a progress bar, or deleted.
File Attachments
- Tap Add Attachment to choose from:
- Take Photo — Open the camera
- Photo Library — Pick from your photos
- Choose File — Browse for PDFs, documents, or other files
- Attached files show a thumbnail (or icon), filename, type, and size. You can rename or delete each attachment.
Location
- Search for a location by typing in the "Search for a location..." field. Results come from Apple Maps.
- Recent locations appear below the search field for quick reuse.
- Use Current Location grabs your GPS position.
- When a location is set, a map snapshot appears with a pin and a Directions button that opens Apple Maps.
2. Logging Unplanned Work
The Log tab is where you track everything that wasn't part of your morning plan — interruptions, urgent requests, ad-hoc conversations, and unexpected tasks.
At the top of the Log tab, two stat cards show your running totals:
- Today's Impact — Total time consumed by unplanned work
- Logged — Number of items logged today
Quick Add
- Tap the text field: "What unplanned work came up?"
- Type a description and press Enter or tap the checkmark.
- A duration slider appears. Set how long this took (5–480 minutes).
- Tap Quick Add to save immediately.
This takes about 15 seconds and is designed for logging in the moment without losing focus on your current work.
Detailed Add (More Info)
Tap More Info instead of Quick Add to open the full form with additional fields:
- Schedule — Optionally record when this happened (start time + reminder for follow-up).
- Source — Who or what caused this interruption.
- Type — What kind of work it was.
- Subtasks — Break the work into steps if needed.
- Notes — Add context or details, with voice input available.
- Location — Where this work happened.
- Due Date — If this unplanned work has its own deadline.
- Privacy — Toggle to hide this item from shared reports.
Tap Log Work to save with full details.
Why Tag Source and Type
Tagging where interruptions come from and what kind of work they involve is one of the most valuable habits you can build in Focus Drift. Here's why:
Source tracks who or what channel caused the interruption. You can create custom sources or use suggestions like: Slack, Email, Meeting, Phone Call, Teams, In-person, Text Message, Colleague, or Manager.
Type tracks what kind of work the interruption was. Suggestions include: Question, Bug, Request, Discussion, Urgent, Follow-up, Code Review, or Planning.
When you consistently tag your unplanned work, Focus Drift can surface insights like:
- "Slack is your biggest source of interruptions this week (3 hours)" — So you can batch Slack time or set focus hours.
- "Bug reports consumed 40% of your unplanned work" — So you can advocate for better QA processes.
- "Manager interruptions are up 60% vs. last week" — So you can suggest a regular check-in to batch questions.
- "70% of your interruptions could have been deferred" — So you know you're over-responding to non-urgent requests.
Without tags, you just know how much time was lost. With tags, you know why — and you can actually do something about it.
You can create up to 20 custom sources and 20 custom types. Manage them from the Log tab's options menu.
Reviewing Unplanned Work
Each logged item appears as a card showing:
- Title and duration
- Source and type tags (e.g., "Slack - Quick question")
- Timestamp of when it was logged
- Completion status (you can mark unplanned work as done)
- Subtask progress if applicable
Tap any card to open its full detail sheet for editing.
3. End-of-Day Reflection
The Reflect tab guides you through a structured end-of-day check-in. It adapts based on whether today is a workday or personal day.
Why Reflect?
The reflection takes about 2–3 minutes and serves three purposes:
- Accuracy — Mark tasks you completed that you may have forgotten to check off during the day.
- Awareness — Capture how you felt, your energy levels, and whether your time estimates were accurate. This data powers the insights in your reports.
- Closure — Formally close your day so incomplete tasks are handled properly and your daily report is generated.
The Reflection Flow
Focus Score (workdays only)
A 0–100 score based on three factors: task completion rate (40% weight), interrupt tax (30%), and high-priority completion rate (30%). Color-coded from green (Excellent) through yellow (Good), orange (Moderate), to red (Needs Improvement), with a trend indicator comparing to your 7-day average.
Today's Highlights
A summary showing tasks completed (e.g., "5/7"), focused work time, and a contextual comparison to your weekly average.
Quick Review
A list of all today's tasks. Tap the circle next to any task to mark it complete. This is your chance to update anything you forgot to check off during the day.
Multi-Day Tasks (if applicable)
For tasks that span multiple days, you choose how to continue each one tomorrow. See the Multi-Day Tasks section for details.
High Priority Needs Decision
Any incomplete HIGH-priority tasks are flagged here. You must choose:
- Reschedule to tomorrow — Move it to tomorrow's plan.
- Drop it — Remove the task entirely.
Lower-priority incomplete tasks auto-reschedule to tomorrow without requiring a decision.
Unplanned Work Review (workdays only)
Reviews significant interruptions (over 20 minutes). For each one, you rate whether it was:
- Provided value — This was necessary and worth the time.
- Could defer — This could have been batched or handled later.
- Could delegate — Someone else could have handled this.
This data feeds into your weekly insights about deferrable and delegable work.
Time Reality Check (workdays only)
How did your time estimates feel today?
- Pretty accurate
- Everything took longer (with follow-up: Got interrupted a lot / Tasks were bigger than expected / Low energy day)
- Finished faster than expected
- Honestly didn't track it
Energy Check
Rate your energy: High energy, Normal, Low energy, or Depleted.
How Was Today?
Rate your overall feeling: Productive, Got some things done, Struggled, or Just okay. You must select a feeling to close your day.
Tomorrow's Preview
Shows how many tasks are carrying forward and lists them. If you have more than 5 carry-overs, you'll see a note suggesting you plan fewer new tasks tomorrow.
Any Last Additions?
A final prompt asking if you forgot to capture any tasks or unplanned work. Quick buttons take you to the Plan or Log tab to add them.
Close Day
Tap to finalize. This saves all your reflection data, auto-reschedules incomplete low-priority tasks to tomorrow, creates multi-day continuations, generates your daily report, and marks the day as closed.
4. What Happens to Unfinished Tasks
When you close your day, incomplete tasks are handled based on their priority:
- High-priority tasks — You must make an explicit decision during reflection: reschedule to tomorrow or drop them.
- All other incomplete tasks — Automatically reschedule to tomorrow. Their reschedule count increments so you can see how many times a task has been pushed.
- Multi-day tasks — Follow their own continuation flow (see below).
Tasks that reschedule appear as carry-over items in tomorrow's Plan tab.
5. Multi-Day Tasks
Some work naturally spans more than one day — a design project, a research deep-dive, a long document. Multi-day tasks let you track this kind of work intentionally instead of having it pile up in your carry-over list.
Creating a Multi-Day Task
When adding or editing a task, toggle "Multi-day Task" in the Task Info section. The task will be labeled as "-pt1" (part 1).
How Continuation Works
At the end of each day, during reflection, multi-day tasks get their own section. For each one, you choose:
- Start fresh — A new part is created for tomorrow with a clean slate (no subtasks or notes carried over). Good when each day's work is distinct.
- Copy forward — A new part is created with all your subtasks (unchecked) and notes preserved. Good when you're continuing the same checklist across days.
- All done — project complete — No continuation is created. The task is finished.
If you choose Start fresh or Copy forward, a new task appears tomorrow titled with the next part number (e.g., "Design mockups -pt2", then "-pt3", and so on).
Example
- Day 1: "Write proposal -pt1" — You outline sections and write the intro. At reflection, choose Copy forward.
- Day 2: "Write proposal -pt2" appears with your subtasks unchecked. You complete more sections. Choose Copy forward again.
- Day 3: "Write proposal -pt3" appears. You finish the proposal and choose All done — project complete.
This keeps large projects visible and intentional without cluttering your carry-over list.
6. Carry-Over Items
Carry-over items are incomplete tasks from previous days that appear at the top of your Plan tab each morning.
How They Appear
Carry-over tasks show in a dedicated section above your regular daily tasks, sorted by:
- Overdue tasks first — Items past their due date
- By due date — Earliest deadline next
- By priority — Higher importance/urgency before lower
- By creation date — Oldest tasks last
Each carry-over card displays:
- The task title and duration estimate
- "from [date]" — Showing when the task was originally created or last scheduled (e.g., "from Monday" or "from 9/3/2026")
- Priority and urgency indicators
- An Add to today button to bring it into your current plan
- A Defer button to push it to a later date
- A Delete button to remove it entirely
Managing Your Backlog
If carry-overs keep accumulating, Focus Drift will surface this during reflection:
- "Your backlog is growing: 8 tasks vs. 4 weekly average. Time to be more selective."
- "You're clearing your backlog! Down to 2 from 5 average."
Tips for managing carry-overs:
- If a task keeps getting deferred, consider whether it still matters. Delete it or break it into smaller pieces.
- Use the Defer button to reschedule to a specific future date rather than having it appear every morning.
- Review carry-overs first thing — decide immediately whether each one belongs in today's plan.
7. Daily Report Insights
Your daily report is generated after you close your day via reflection (or can be viewed anytime from the Reports hub). It surfaces these insights:
Your Day in Focus (Overview)
- Tasks Completed — How many tasks you finished out of your total
- Focus Time — Total productive minutes tracked
- Interrupts — Number of unplanned work items logged
- The Split — A visual breakdown of your time: completed work vs. incomplete work vs. interrupt time
- Completion Rate — Percentage with a message: "Strong follow-through" (90%+), "Mostly on track" (75%+), "Partial completion" (50%+), or "Below target"
- Priority Breakdown — Completion rates for High, Medium, and Low priority tasks separately
- Timeline — The first 5 completed tasks with their times, showing the flow of your day
- Today's Wins — Your top 3 completed tasks
Productivity Insights
- Key Metrics Grid:
- Completion percentage
- Focus Time (total minutes on completed work)
- Efficiency percentage (focus time vs. total time)
- Peak Hour (your most productive hour of the day)
- Top Opportunity — A headline insight if you had significant interruptions (e.g., "3 interruptions from Slack consumed 2 hours")
- Interruption Patterns — Your top 3 interrupt sources with count and percentage
- Time Management Breakdown — How many interruptions were a good call, could have been deferred, or could have been delegated
AI Insights (when available)
If your device supports on-device AI, you'll also see:
- An AI-generated summary of your day
- A key insight with a confidence score
- Pattern analysis combining your completion data with your reflection answers (energy, mood, time estimates)
8. Weekly Report Insights
Access the weekly report from the Reports hub (in the More tab) or by tapping "Weekly Report". Navigate between weeks using the arrow buttons.
Weekly Overview
- Three progress rings:
- Tasks Complete (count and percentage)
- Focus Score (composite metric)
- Per Day Average (tasks per day, benchmarked against a 5/day target)
- At a Glance:
- Most Productive Day (which day and how many tasks)
- Trend (comparison to previous week)
- Interrupts per Day (average)
- Total Focus Time
Interruption Analysis
- Total Interruptions for the week
- Average per day
- Most Common Sources — Your top 5 interrupt sources ranked by frequency with percentage bars
- Weekly Opportunities:
- How many interruptions could have been deferred
- How many could have been delegated
- Total reclaimable time in hours and minutes
Task Patterns
- Overall Completion Rate with visual indicator
- Work Characteristics:
- Average task duration
- Unplanned work count and percentage of total
- Tasks that originated from interruptions
- Week-Over-Week Trends (compared to previous week):
- Tasks Completed (change amount)
- Completion Rate (percentage change)
- Unplanned Work (percentage change)
- Focus Time (hours/minutes change)
- Planning Opportunity — If 30%+ of your work was unplanned, you'll see a suggestion to try time-blocking
Completed Tasks Detail
A full list of everything you completed, grouped by day. Each task shows:
- Title
- Time estimate
- Importance and urgency levels
- Whether it was unplanned (UNPLANNED badge)
- Notes indicator
This list spans multiple pages if you completed more than 15 tasks.
AI Weekly Insights (when available)
- Week in Review — An honest AI-generated assessment of your week
- Next Week Strategy — One specific, actionable recommendation for improving next week
- Uses your reflection data (energy levels, daily feelings, time estimate accuracy) for personalized advice
9. Sharing and Exporting Reports
Every report (daily, weekly, or custom range) can be shared as images or a PDF.
How to Share
Open any report and tap the Share button. You'll see options to:
- Share — Opens the iOS share sheet so you can send via email, messages, AirDrop, or save to any app
- Save to Photos — Saves all report pages as images to your photo library
- Copy — Copy individual report images
Share Configuration Presets
Before sharing, you can choose what level of detail to include:
Full Detail
- Includes task titles, notes, interrupt titles, interrupt notes, reflection text
- Shows timeline, time distribution, stats, priority breakdown, completion rate
- AI insights included
- Best for personal review or trusted colleagues
Professional
- Includes task titles but no notes
- Hides interrupt titles and notes for a cleaner look
- Hides timeline, shows stats and priority breakdown
- Filters out items marked as private
- AI insights included
- Best for manager check-ins or team stand-ups
Metrics Only
- No task or interrupt names (shows generic labels like "Task (1h 30m)")
- No notes, reflection, or timeline
- Shows only the time distribution chart, stats, and completion rate
- AI insights hidden
- Best for sharing productivity data without revealing specific work content
Privacy Controls
You can customize any preset with granular toggles:
- Include/exclude task titles and notes
- Include/exclude interrupt titles and notes
- Include/exclude reflection text
- Filter out items marked as private
- Include or exclude personal days
- Show or hide AI-generated insights
Export Quality
Reports export at high resolution (3x). Each page is a crisp image suitable for presentations or printing.
10. Custom Range Reports
From the Reports hub (More tab), tap Custom Date Range under Custom Reports.
Choosing a Date Range
Pick any start and end date, or use a quick preset:
- Last 7 Days
- Last 30 Days
- This Week
- Last Week
- This Month
- Last Month
What's Included
Custom range reports include the same depth of analysis as weekly reports, scaled to your chosen period:
- Overview with progress rings and at-a-glance stats
- Interruption analysis with source breakdown and reclaimable time
- Task patterns with completion rates and work characteristics
- Period-over-period trends (compared to the equivalent previous period)
- Completed tasks list grouped by day
- Unplanned work analysis with planned vs. unplanned split
- AI insights if available
The report labels adapt to your date range — a 1-day range shows "Day" comparisons, a 7-day range shows "Week", a 30-day range shows "Month", and so on.
Preview
Before generating the full report, you see a preview showing:
- Tasks completed (X out of Y)
- Total interrupts
- Focus Drift percentage (interrupt time relative to total work time)
- Color-coded indicator: green if under 15%, yellow if 15–30%, red if over 30%
11. Calendar View and Forward Planning
Open the Calendar by tapping the calendar icon in the top header bar.
Month View
The calendar shows a standard month grid with navigation arrows to move between months. Today is highlighted. Each date cell may show small indicators for:
- Tasks scheduled (teal dot)
- Unplanned work logged (orange dot)
- Calendar events synced from your device calendar
- Capacity usage (how full that day is)
Day Detail
Tap any date to see its details below the calendar:
- Date header — Shows the date with a "Today" label if applicable
- Daily Capacity — A card showing how much of your work capacity is used (e.g., "2h 30m of 8h") with a progress bar that goes from green to yellow to red as it fills. A Work Day / Personal Day toggle lets you switch modes, and an Edit link lets you adjust that day's capacity.
- Add Task field — "What needs to happen?" lets you add a task directly for that date. This uses the same progressive flow as the Plan tab (title, duration, priority, More Info).
- Tasks section — All tasks for that date with completion status, duration, and priority indicators.
- Unplanned Work section — All logged interruptions for that date.
Forward Planning
The Calendar is the best place to plan ahead:
- Navigate to a future date.
- Check the capacity card to see how much time is available.
- Add tasks directly for that date using the add-task field.
- If you need to move an existing task to a different day, use the Move to Date action — tap and hold a task, select Move, then tap the destination date on the calendar. If you move a task past its due date, the deadline adjusts automatically.
Calendar Sync
If you connected your device calendar during setup:
- Pull down to refresh — Manually sync events from your calendar app.
- Calendar events appear alongside your Focus Drift tasks so you can see your real availability.
- Tap a day to see its calendar events. Each event has an Import button to convert it into a Focus Drift task.
- An Import All button lets you import all events for a day at once.
- Sync status and last sync time are shown at the top.
Focus Drift uses read-only access — it never adds or changes anything in your calendar.
12. Search
Tap the search icon (magnifying glass) in the Calendar view header to open search.
Searching
Type in the search field to find tasks and unplanned work across your entire history. Search matches against titles and notes, and results are grouped into Tasks and Unplanned Work sections with a result count.
Browsing
When the search field is empty, you can browse by toggling between two views:
- Upcoming — Shows the next 7 days with all tasks and unplanned work for each day, grouped by date. Each day shows a completion counter (e.g., "2/4" meaning 2 of 4 items completed).
- Recent — Shows the last 7 days with the same layout.
This gives you a quick at-a-glance view of your upcoming workload and recent activity without navigating the calendar day by day.
13. Deadlines
Tap the Deadlines button in the Calendar view to see all items that have a due date set.
Setting a Deadline
In any task's detail sheet, set a Due Date using the date picker or quick presets (Today, Tomorrow, This Friday, Next Monday). The same applies to unplanned work items.
Deadlines View
The Deadlines view groups all items with due dates into three sections:
- Overdue — Items past their due date, shown with red indicators. These need your attention first.
- This Week — Items due within the next 7 days.
- Later — Items due more than 7 days from now.
Each item shows its title, due date (color-coded by urgency), duration, priority indicators, and subtask progress. You can:
- Tap the completion circle to mark an item done
- Tap the title to open its full detail sheet
- Expand subtasks inline to check off individual steps
- Delete items to trash
If you have no deadlines set, you'll see: "No deadlines set — Add due dates to your tasks to track them here."
Why Use Deadlines
Deadlines give you a single view of everything that has a time constraint, across all your tasks and unplanned work. Instead of scanning through individual days on the calendar, the Deadlines view shows you exactly what's overdue and what's coming up — sorted by urgency so you always know what to tackle first.
Tips for Getting the Most Out of Focus Drift
Build the daily habit. Plan in the morning, log interruptions in real time, reflect in the evening. The more consistently you do this, the more accurate and useful your insights become.
Tag your interruptions. Source and type tags are what transform Focus Drift from a simple time tracker into a tool that helps you change how you work. Without them, you know how much time was lost. With them, you know why.
Review your weekly report. Daily data is useful in the moment. Weekly patterns are where the real insights live — which sources interrupt you most, whether your unplanned work percentage is growing, and how your completion rate is trending.
Use multi-day tasks for projects. Instead of carrying over the same task for a week, mark it as multi-day. Each part gets its own day, its own subtasks, and a clean continuation flow. Your carry-over list stays manageable.
Forward plan with the Calendar. Don't just plan today — use the Calendar view to drop tasks on future dates when you know they'll be relevant. Check capacity before loading up a day.
Close your day. The reflection flow is how Focus Drift learns about your real capacity, energy patterns, and estimation accuracy. Skipping it means missing out on the intelligence layer that makes the app smarter over time.